Receptions to process

The Receptions to process screen is the logistics inbox: every expected reception, whatever its origin — a repair return (the unit comes back from the shop) or a purchase order (a supplier delivery is expected).

How a reception reaches the inbox

Repair return: when the repair order is marked “to be received”.
Purchase order: automatically when the order is sent — an expected reception is created per destination site (an order may target several bases), each line linked to its order line.

Processing an order reception

The Process button opens a window where logistics records the arrival:

the reception location (site → storage → zone/location);
the supplier’s delivery-note number;
for each line: the serial numbers received (serialized item) or the quantity received and the lot number (quantity-tracked item).

Confirming places the items physically in stock, settles the order’s remainder (status partially received then received) and issues the goods-receipt certificate (GRC number).

An order can arrive in several installments (3 first, then 5, then 2): the reception stays open while a remainder is left and is processed as many times as there are arrivals — each records its own quantity (the window shows “already received · remaining”) and issues its own certificate (each delivery has its own delivery note). It closes once everything is received. Over-delivery is refused by default (you cannot receive more than the remainder).

Conformity certificate & shelf life

Two safeguards apply to the goods-receipt certificate:

Conformity certificate required. If an item on the order requires a certificate (EASA Form 1 / CoC), its line shows a “Certificate required” badge and the window asks for the certificate reference. Without it, the goods-receipt certificate is not issued (nothing enters stock) — no silent acceptance. If the supplier attached their certificate to their shipping notice on the portal, it shows up in the window next to that field: logistics finds it there without switching screens, to copy its reference across.
Residual shelf life. For a perishable item, you enter the expiry date; it is carried onto the stock. If the remaining shelf life on arrival is below the expected minimum (set on the stock policy), the reception is flagged (warning message) — it stays possible, but the shortfall is never passed over in silence.

Opening a reception

The reception number in the list is a link: it opens the reception record, read-only. Line by line, it shows what was expected against what arrived — quantities, serial numbers, condition on arrival, and the items actually entered into stock. The goods-receipt certificates issued on that delivery are listed there too.

A Documents panel also lists the delivery’s attachments: those a supplier filed with their shipping notice on the portal (certificate of conformity, EASA Form 1…), and those you add yourself.

The record is for consultation only: processing a delivery stays on this screen, where logistics works with its filters and its queue.

Printing the reception note

The PDF button on the record produces the reception note. It is a worksheet: printed before the delivery it lists what is expected and serves as the dock sheet; read after, it carries what actually arrived.

This document therefore always renders as of today, unfrozen. Evidential value belongs to the goods-receipt certificate instead, and that one stays frozen on what it observed.