Receptions to process

The Receptions to process screen is the logistics inbox: every expected reception, whatever its origin — a repair return (the unit comes back from the shop) or a purchase order (a supplier delivery is expected).

How a reception reaches the inbox

  • Repair return: when the repair order is marked “to be received”.
  • Purchase order: automatically when the order is sent — an expected reception is created per destination site (an order may target several bases), each line linked to its order line.

Processing an order reception

The Process button opens a window where logistics records the arrival:

  • the reception location (site → storage → zone/location);
  • the supplier’s delivery-note number;
  • for each line: the serial numbers received (serialized item) or the quantity received and the lot number (quantity-tracked item).

Confirming places the items physically in stock, settles the order’s remainder (status partially received then received) and issues the goods-receipt certificate (GRC number).

An order can arrive in several installments (3 first, then 5, then 2): the reception stays open while a remainder is left and is processed as many times as there are arrivals — each records its own quantity (the window shows “already received · remaining”) and issues its own certificate (each delivery has its own delivery note). It closes once everything is received. Over-delivery is refused by default (you cannot receive more than the remainder).

Conformity certificate & shelf life

Two safeguards apply to the goods-receipt certificate:

  • Conformity certificate required. If an item on the order requires a certificate (EASA Form 1 / CoC), its line shows a “Certificate required” badge and the window asks for the certificate reference. Without it, the goods-receipt certificate is not issued (nothing enters stock) — no silent acceptance.
  • Residual shelf life. For a perishable item, you enter the expiry date; it is carried onto the stock. If the remaining shelf life on arrival is below the expected minimum (set on the stock policy), the reception is flagged (warning message) — it stays possible, but the shortfall is never passed over in silence.

See also